Keeping Your Meeting Effective and Efficient

When you think about meetings, you might think about the way that they drag on, or how no one wants to be there or how much time that they might take from you being more useful and productive. The truth of the matter is that though this might be the first thing that you think of, this is not what meetings are for! Meetings are a time to make sure that communications are being kept up between departments and projects, they are times to brainstorm new solutions and they are definitely not times where you should feel as if you are being robbed of productivity! If you are in a place to change the meetings as they happen and if you are tired of the way that meetings work, take a moment to figure out how your meetings can be much improved.

The first thing that you should do is to limit how long the meeting is. If a meeting is allowed to stretch indefinitely, it will! For the most part, when a meeting is just a way for people to touch base and to keep track of what is going on, remember that it does not need to take more than an hour or so. Just about everyone can make time for an hour in their day, and given the fact that many corporate meetings can last upwards of three or even four hours, you will find that a hour long meeting can help you along quite well. It will keep everyone sharpened and on focus and it can help people get back to work sooner.

Another thing that you can do when you are looking at a meeting where planning is going to be important is that you can lay out the goals of the meeting beforehand. Simply by saying that the meeting is intended to accomplish certain goals and that the objectives of the meeting are something specific, you will soon find that there are a number of different ways for you to move on and get things done. Unless something has a goal, there is a good chance that it will simply flail around and waste everyone's time. Remember that a meeting needs to have a point for existing and if it does not have a clear goal, it might be time to reassess whether the meeting needs to take place at all.



Consider how you are going to move forward when you are thinking about keeping your meeting lean and mean. For instance, do you know who needs to be at the meeting? Remember that the smaller a meeting is, the more productive it tends to be. Keep meetings short and make sure that the people who get invited are all integral to the process If someone needs to know the information, but is not in a place where they need to contribute or comment, make sure that they get the minutes later. Keeping the meeting short and limited to a small number of people can help a lot.

Take a moment to consider how you can make your meetings much more effective and important!